The hiring and recruiting processes have changed over time, all thanks to the rapid changes in technology. Do you remember the time when paper applications were submitted after visiting the offices, or the time when there were multiple in-person interviews that lasted for more than just an hour? Well, we have come way ahead of that era. Nowadays things around us are changing at the speed of light. One thing or another is being introduced to our world every day.
In today’s time, even candidates expect a quick and smooth process. They are in a position to reject the company on the basis of too many applications or a complex application, delayed feedback, and a sloth-like onboarding process. In fact, the HRs expect to have a seamless experience while they are onboarding candidates. This is where the VMS steps in to improve the experience of candidates and make the hiring and recruiting processes smoother for staffing agencies.
But the question is – how do staffing agencies enhance the experience for candidates by using a vendor management software?
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VISIBLE JOB ADVERTISEMENTS You must always remember that if you have many candidates for a single vacancy, the candidates have many choices when it comes to employment. With a click of a button, they can send in their applications to many firms. Similarly, finding your job posting and applying to it should be easy for candidates. In other words, your job postings and vacancies should be visible and upfront so that candidates can easily find and drop in their applications in time. This can be done by marketing the vacancy by advertisement.
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MOBILE JOB APPLICATION FORMS As mentioned earlier, technology is changing every day and it has evidently reshaped our lives. Anything can be done with just a tap. Literally, the entire world is in our hands. Similarly, candidates expect easy applications with just a tap. The ability to apply from your smartphone is something everyone expects as a mobile phone is the most used device and we can barely see anyone without it. Having your application available on a mobile fetches you more applications. This is one of the best ways to start your relationship and improves candidate experience as well.
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MAKE THE PROCESS EASIER The application process should be streamlined. This is a crucial step for the best candidate experience. This means that you need to check out the minute details such as how long it takes to fill out the application form, how much time it takes to connect with the recruiter, does it include the complete onboarding process, what can be done to shorten the process, do you need to invest in technology, digital compliance apps, and many other things. All of this can be done by auditing and can be corrected after you receive the insights.
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FEEDBACK LOOPS There is no harm in taking feedback every once in a while. Having a schedule of frequent feedback assists in learning more about your processes and working on what could have been better. Feedback loops are not one-sided. Rather it also requires you to keep your candidates up to date on their application status. You can up your game by using different modes of communication rather than sticking to a few exchanges of calls and emails. Feedbacks are another way to improve employee engagement and candidate experience.
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BACKGROUND CHECKS The hiring and recruiting processes never end with contracts being finalized and accepted. A background check is compulsory and shouldn’t be overlooked. Just as they say, it is better to have and not need than to need and not have. You can always find the too-good-to-be-true candidate and they could fail a background test or find the best talent who passed their background check saving everyone from a bad experience. This saves you from missing out on a qualified candidate and it also maintains candidate experience.
The best way to enhance candidate experience is when a staffing agency integrates with a vendor management software system like FlentisPRO VMS. This VMS has plenty of benefits such as performance management, time tracking, KPI tracker, notification-reminder, calendar-scheduler, applicant tracking system (ATS), learning system management (LMS), video conferencing, and a talent pool to name a few.
Usually, staffing agencies join their hands with a vendor management system to make their hiring and recruiting processes easier and smoother. With the growing need for top talents that too in the form of contingent workers (also known as temporary workers), it is better to work with a VMS for the best results. A vendor management software assists staffing companies to find talents even in a constrained timeframe with the help of its talent pool feature. The talent pool smartly categorizes and segregates all the candidates based on their skills, hobbies, and interests. You can easily find the potential candidate by searching through keywords.
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