Are Gmail Fax Plugins Safe to Use? |
Posted: January 6, 2023 |
If you're under 35, likely you've never seen or used a fax machine yourself. While to many of us, it may seem as outdated as a VHS or floppy disk, faxing continues to be widely used in today's world, and for a good reason. When the time eventually comes that you need to send a fax, you'll likely turn to a digital fax service or a Gmail faxes plugin, which raises the question of security.
Are Gmail Fax Plugins Safe to Use?What Is Faxing?To put it as simply as possible, faxing is the transmission of a printed document using traditional cable telephone technology. A traditional fax machine makes a digital scan of the document to be faxed and converts each pixel of the image into sound waves of varying frequencies, which are then transmitted over the phone line to the receiving fax machine at the speed of light. The receiving fax machine then converts the humming audio back into a bitmap image. Is Faxing Safer Than Emailing?While the technology might seem outdated and is indeed not as simple as sending an email, fax machines remain in regular use today mainly for security reasons. While the contents of an email must be stored on a server and transit through numerous servers (often on different continents) before reaching its recipient, a fax message goes directly through the phone lines to its recipient. What Is Digital Faxing?In today's world, you don't need a big, bulky fax machine to send fax messages securely. By using RingCentral or another digital faxing plugin, you can send an electronic document from your computer or smartphone, which will then be converted into a fax message and sent through secure fax lines by the service's industrial fax machines. How Can I Send a Fax With Gmail?The simplest way of sending a digital fax is simply by sending an email. From the user's point of view, it's no different than logging into your Gmail account and sending a regular email. You simply email the document you want to fax attached to the email address provided by the faxing service. Is Sending Gmail Faxes Safe?Sending a Gmail fax through a trusted digital faxing plugin like RingCentral is, for all practical purposes, as safe as sending a traditional fax. Emails sent through Gmail are encrypted with Gmail's Transport Layer Service (TLS), which is considered the gold standard of email encryption. The email you send from your Gmail account is as secure as the account itself; someone would need to steal your Gmail password to find it! Why Should I Send Faxes With Gmail?Sending faxes is an inevitable part of adult life. When a document containing confidential information needs to be submitted to a government office, medical office, courthouse, or international business, it's very likely that the entity will only accept fax. And who's got a fax machine kicking around these days?
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