8 Most Common Notary Signing Agent Mistakes to Avoid |
Posted: August 31, 2022 |
When it comes to notarizing a loan document, many things can go wrong. It takes only one notary signing agent mistake to invalidate the notarization and cause issues later on. Recognizing potential notary signing agent mistakes before they happen is critical. Some of the most common notary mistakes lenders make include using the incorrect form, failing to name an assignee, or leaving off another crucial clause (like an escape clause). These little oversights could end up costing you dearly if you don’t catch them before they become major problems. Top Notary Loan Signing Agent Mistakes to AvoidHere is our list of top 8 mistakes to avoid as a loan signing agent: 1: Avoid Notary Seals That Are Not ReproducibleNotary seals are a common feature on documents that require the highest level of trust and authenticity. A notary seal signifies that a document is unaltered and verified as official. These marks are beautiful, but they also have disadvantages that you need to understand before making a final decision about getting one for your documents. Notary seals typically have some sort of design or image associated with them. The problem with using a notary seal that isn’t reproducible is that it cannot be used on digital or electronic documents. While this may not seem like a big deal at first, this is a signing agent error that can put you in an inconvenient position. 2: Avoid Certifying Copies of Public Records (Birth Certificate, Marriage Certificate, etc)Many notaries do certify birth and marriage certificates every day with no problems, but it’s important to note that as a loan signing agent in the united state, it’s in your best interest to decline any request to certify copies of public records. Notaries public who certify copies of public records run the risk of being challenged by third parties and audited by state authorities. Certifying copies of public records is a critical notary signing event mistake because you’ll be held liable for certifications you provide as a notary public if that certification causes problems down the road. 3: Avoid Confusing Job DescriptionNot all notaries are created equal. While many states do not require notaries to have any license or certification, many people are still confused by the distinction. As a result, a lot of customers are turned off by the industry and avoid using the services altogether. You can help keep new customers coming in and your existing clients satisfied by clearly and concisely explaining the basics of what you do and why. Most notaries specialize in one or two things, such as signing and witnessing loans or electronic signatures. Others take on a broader role and may offer notary services as well as legal documentation, such as deed transfers or wills. Not being able to pinpoint your role as a loan signing agent can hinder trust and credibility with customers and prospects.
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