Tips for a better-organized office |
Posted: December 18, 2020 |
All businesses aim to turn a profit with the least outlay in the most efficient way possible and one of the best ways you can improve your productivity is through being organized. Having a well-organized, methodical workspace and structured working practices will reduce lost time and help you work more industriously. A tidy office can also change your mindset and help put you in the mood for work. There is considerable psychological evidence that supports the saying, “Tidy desk, tidy mind”. Here are a few ideas for improving your workspace and bringing more order to your office: Perform a purge Before doing anything, take a look around your office and check for rubbish or other items you simply don’t need or use. As a general rule, if you haven’t used an item in the last six months, it’s highly likely you don’t need it. This rule applies to anything in your workspace – furniture, equipment, office supplies,and so on. If you don’t use it, bin it. Also, if you have any office equipment that doesn’t work, throw it out. De-cluttering your workspace is the best first step you can take for staying organized. Also, going forward, if you or your staff have difficultly staying clean and tidy, think about bringing in a cleaning company on a daily or weekly basis. Companies like BeeLine industrial cleaning offer specialized workplace cleaning services and can help keep youroffice clean and tidy. Moreover, knowing you have a cleaner coming will also regiment you and your workers into being better organized and not leaving things lying around. Keep any office tools or equipment that you use most frequently close to you to save hunting around for items. Sorting equipment into most-used and rarely-used categories will also mean you can de-clutter space by storing the items you use least often. Tidy your desktop – both your real desk and on your computer Organizing and tidying your desktop will help you work quicker and more productively. For your real desk, think about using trays for important documents and containers for smaller items like pens, staplers, and so forth. On your computer desktop, employ a structured file system and reserve your desktop space only for your most commonly-used items. Improve your filing system On the subject of computers, one of the biggest causes of time wasted at work is through poor organization of files so take a close look at how you store documents on your computer to see if there might be a better system. For example, it’s very common for people to save downloads they don’t need to keep permanently or when they’re in a hurry, save work files on their desktop, leading to huge collections of disorganized files taking up space. Also, check when you last used your files. Mac users can follow these instructions – Windows users click here. Sorting files by the date you last used them might give a clue to documents you no longer need. In summary Making just a few simple changes to your office and how you work can reap untold dividends in terms of your creativity and productivity, leading to a happier, more efficient workforce. If your office is messy, schedule a day when you and your employees take time and commit to tidying and organizing your workspace better.
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